FOI MODEL:
DRAFT A STANDARD MODEL FOI LETTER SO THAT COCOO MAY GET ALL THE INFO IT NEEDS TO:
-SEEK DISCLOSURES THAT HELP ESTABLISH WHETHER COCOO HAS LOCUS [TO REPRESENT TAXPAYER/WPI]( READ THE SUPERPROMPT)
-SEEK DISCLOSURE OF PUBLIC INFO THAT WILL HELP ESTABLISH WHETHER THE DORCAP (DECISION, OMISSION, REULATION, CONDUCT, ACTION OR POLICY) MADE BY THE AGENT OF THE STATE (PUBLIC BODY /REGULATOR/ OFFICIAL] COULD BE ultravires (uv), OR LIABLE FOR MISEFEASANCE, OR ABUSE OF POWER, OR BAD FAITH, FAILURE TO NOTIFY OR ASSESS THE UV RISKS AND FORESEEABLE HARMS, OR RECKLESS CONDUCT CAUSING ALSO COMPETITION DISTORTIONS.
-SEEK DISCLOSURE OF THE EXISTENCE (AND CONTENT) OF OF INTERNAL DISCIPLINARY INVESTIGATIONS STARTED BY THE STATE (AGAINST THE AGENT, TO ESTABLISH IF IT IS LIABLE FOR ANY OF THE ABOVE WRONGS: (UV, MISFEASANCE, ETC)? IF NOT, SEEK DISCLOSURE OF THE REAONS WHY NOT. IF YES, WHAT WAS THE INVESTIGATION OUTCOME? DID THE AGENT PAY THE STATE [in other words ”se hizo una accion de regreso, Y FUE EXITOSA ? SI NO, POR QUE NO? . DISCLOSE ANY URLS ON THE DISCIPLINARY INVESTIATION AND THE A.REGRESO DECISIONS
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MODEL FOI LETTER
[Date]
[Name of Public Body / Regulator]
Information Governance / FOI Team
[Address / Email]
RE: FREEDOM OF INFORMATION ACT 2000 REQUEST — [INSERT SUBJECT: e.g., “Omission to Enforce Payment Protection Rules”]
Dear Information Officer,
Context of Request
I write on behalf of COCOO, a charity dedicated to protecting the Wider Public Interest (WPI) and the taxpayer in cases where harm is diffuse and no individual has the resources to seek redress.
We are currently assessing whether a specific “DORCAP” (Decision, Omission, Regulation, Conduct, Action, or Policy) undertaken by your organisation falls within the principles established in Walton v Scottish Ministers [2012] UKSC 44 (specifically Lord Hope’s ruling on the Rule of Law and standing).
To determine whether this matter constitutes a “Rule of Law” issue requiring intervention, we require the following information under the Freedom of Information Act 2000:
PART 1: ESTABLISHING THE “ENFORCEMENT VACUUM” (The Lord Hope Test)
The purpose of these questions is to establish that the victims are “the public” (diffuse harm) rather than large corporations (who can sue for themselves).
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Complaints Demographics:
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Please provide a breakdown of the number of complaints received regarding [INSERT ISSUE] in the last [X] years, categorised by the type of complainant (e.g., “Individual Consumer,” “SME/Micro-business,” vs “Large Corporate Entity/Trade Body”).
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Average Financial Impact (The “Rational Apathy” Test):
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Please disclose any internal Impact Assessments, “Risk Registers,” or policy memos that estimate the average financial loss per person resulting from [INSERT ISSUE].
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Specifically: Does the authority hold data suggesting the average individual loss is below £5,000?
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Absence of Litigation:
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Please confirm whether any judicial review proceedings or commercial litigation claims have been issued against the Authority regarding [INSERT ISSUE] in the last 3 years. (A “Nil” return here confirms the enforcement vacuum).
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PART 2: THE “DORCAP” & ULTRA VIRES ASSESSMENT
We seek to understand if the specific act/omission was assessed for legality.
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Ultra Vires Risk Assessment:
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Please disclose the existence (not necessarily the content, if privileged) of any “Legal Risk Assessments” or submissions to the Board/Senior Executive Team regarding the decision to [INSERT ACTION/OMISSION].
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Specifically, confirm if the risk of the action being ultra vires or unlawful was flagged as “Medium” or “High” in any risk register.
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Failure to Notify:
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Did the Authority notify the relevant sponsoring department (e.g., Treasury, DBT) of potential legal risks associated with this DORCAP? Please provide dates of such notifications.
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PART 3: MISFEASANCE & “RECOVERY OF LOSSES” (The UK “Acción de Regreso”)
In the UK, this refers to “Misfeasance in Public Office” or the State seeking “Contribution/Indemnity” from an employee under the Civil Liability (Contribution) Act 1978 or internal disciplinary codes.
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Internal Investigations into Conduct:
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Has the Authority initiated any internal disciplinary investigations under the Civil Service Code (or equivalent Staff Handbook) regarding the conduct of the Senior Responsible Officer (SRO) associated with [INSERT DECISION]?
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If “Yes”: What was the outcome (e.g., Dismissal, Reprimand, No Action)?
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If “No”: Please disclose any recorded reasons/decision-logs explaining why no investigation was deemed necessary despite the alleged failure.
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Recovery of Damages (Indemnity):
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In instances where the Authority has paid compensation, damages, or legal settlements related to [INSERT ISSUE] (totalling £[AMOUNT] to date), has the Authority sought financial contribution or indemnity from any individual officer personally?
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If the Authority has a policy of always indemnifying employees even in cases of gross negligence or bad faith, please disclose this policy document.
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Advice and Assistance
If you determine that any part of this request exceeds the cost limit (Section 12), please contact me immediately under your Section 16 duty to provide advice and assistance, so that we may refine the request to fit within the limit (e.g., by narrowing the timeframe).
I look forward to your response within 20 working days.
Yours sincerely,
[Name]
COCOO Legal Research Team
FOI MASTER TEMPLATE
[Date]
[Name of Public Body / Regulator]
Information Governance Team
[Address / Email]
RE: FREEDOM OF INFORMATION ACT 2000 REQUEST — [INSERT SPECIFIC TOPIC, e.g., “Oversight of River Pollution Enforcement” or ” procurement of NetZero Contracts”]
Dear Information Officer,
Context of Request
I write on behalf of COCOO, a charity representing the Wider Public Interest (WPI) and the taxpayer. We are currently reviewing the governance and economic impact of specific administrative decisions (or omissions) to determine if they meet the “Rule of Law” criteria for intervention as established in Walton v Scottish Ministers [2012].
To assess whether there is an “enforcement vacuum” or a risk to public funds that requires our representation, we request the following information:
[INSERT RELEVANT MODULE HERE – CHOOSE ONE ONLY]
MODULE 1: THE “ZOMBIE REGULATOR” (For Scenarios 1 & 4)
(Use this when the Regulator is inactive on pollution, health, or imposing “soft” fines).
1. The “Enforcement Gap” Data:
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Please provide the total number of substantiated breaches or “confirmed incidents” recorded by the Authority regarding [INSERT ISSUE: e.g., sewage dumping / anti-competitive behaviour] in the last [X] years.
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Of these confirmed breaches, please state how many resulted in:
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(a) Formal Prosecution or Civil Penalties.
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(b) “Soft” remedies (e.g., Warning Letters, Voluntary Undertakings, or informal advice).
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(c) No further action (NFA).
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2. The “Rational Apathy” Economics (Establishing Diffuse Harm):
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Does the Authority hold any impact assessment or internal memo that estimates the financial detriment per individual consumer/citizen resulting from these breaches? (e.g., “Average loss per household is £15”).
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Note: We are looking for confirmation that individual losses are de minimis, preventing individual litigation.
3. The “Deep Pocket” Vacuum:
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Has any Trade Association or large corporate entity commenced Judicial Review proceedings against the Authority regarding its failure to enforce these specific rules in the last 3 years? (A “Nil” response confirms the vacuum).
MODULE 2: THE “PROCUREMENT WASTE” & CORRUPTION (For Scenario 2)
(Use this for “VIP Lanes,” direct awards, or suspicious contracts).
1. Justification for Direct Award:
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For Contract Reference [INSERT REF], please disclose the specific “Regulation 32” (or equivalent) exemption relied upon to bypass a competitive tender.
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Please disclose the “Conflict of Interest Declarations” for the Senior Responsible Officer (SRO) and the Ministers involved in the approval chain for this contract.
2. The “Functional Vacuum” (Fear of Retaliation):
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Did the Authority receive any formal “Pre-Action Protocol” letters or procurement challenges from rival bidders regarding this award?
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Strategic Intent: If rival bidders complained but withdrew, it suggests they were “silenced” by commercial fear, giving COCOO standing to step in.
MODULE 3: DATA BARTERING & ASSET STRIPPING (For Scenario 3)
(Use this when the State gives away public assets/data for free or cheap).
1. Valuation of Public Assets:
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Regarding the agreement with [INSERT TECH COMPANY] to access [INSERT DATASET], please disclose the “Fair Market Value” assessment conducted by the Authority prior to the agreement.
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If no valuation was conducted, please confirm that the asset (the data) was treated as having “zero commercial value” in the decision-making log.
2. Ultra Vires / Patient Consent:
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Please disclose the specific statutory power or legal advice summary relied upon that permits the Authority to transfer this data without explicit patient consent.
MODULE 4: “SOFT REMEDIES” & LENIENCY (For Scenario 4)
(Use this when fines are suspiciously low).
1. The “Deterrence” Calculation:
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Please disclose the methodology or “penalty calculation matrix” used to determine the fine of £[AMOUNT] in case [CASE REF].
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Specifically, did the Authority calculate the “illegitimate gain” made by the company? If so, was the final fine lower than the illegitimate gain?
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(If the fine < gain, it proves the remedy is ineffective and harms the WPI).
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MODULE 5: UNCLAIMED FUNDS / CY-PRÈS (For Scenario 5)
(Use this to find money that should go to the Taxpayer/ATJF).
1. The “Undistributed Pot”:
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Please confirm the total value of “Undistributed Restitution Funds” or unclaimed compensation currently held by the Authority in relation to [CASE/SCHEME NAME].
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What is the Authority’s current policy or proposal for the disposal of these residual funds? (e.g., “Cy-près” to a third party, or return to the Consolidated Fund?).
MODULE 6: THE “REGRESO” TRAP (For Scenario 6)
(Use this to expose failure to discipline negligent staff).
1. Confirmation of State Loss:
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Please confirm the total amount paid by the Authority in damages, settlements, and legal costs regarding [INSERT CASE/INCIDENT] (e.g., “The unfair dismissal of Mr X” or “The unlawful VIP Lane decision”).
2. The “Failure to Investigate” (The Trap):
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Following this payout of public funds, did the Authority’s Accounting Officer initiate a formal disciplinary investigation or “misfeasance inquiry” to determine if the conduct of the responsible officials met the threshold for Gross Negligence or Misfeasance in Public Office?
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If “No”: Please disclose the recorded decision or “rationale log” explaining why it was decided that no investigation was necessary, despite the financial loss to the taxpayer.
3. The “Acción de Regreso” (Recovery of Losses):
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Has the Authority sought to recover any portion of these damages from the individual officials involved, under the general principles of employer indemnity or the Civil Liability (Contribution) Act 1978?
CLOSING SECTION (Use for ALL Letters)
Disclosure of Ultra Vires Risk Assessments
Finally, please disclose whether any “Risk Register” or “Board Submission” associated with this decision flagged the risk of the action being unlawful or ultra vires as “Medium” or “High.” (We do not request the legal advice itself, only the fact of the risk rating).
Advice and Assistance
If you determine that this request exceeds the cost limit (Section 12), please contact me immediately under your Section 16 duty to provide advice and assistance, so that we may refine the request to fit within the limit.
I look forward to your response within 20 working days.
Yours sincerely,
COCOO Legal Research Team
How to Use This Data for “Forced Action” (The UK Strategy)
Once you get the FOI response, you use the data to trigger the mechanisms you listed (forcing the administration to act).
Example Strategy for “The Regreso” (Scenario 6):
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The FOI Response says: “We paid £100k in damages for an unlawful decision. We did NOT investigate the official who made the decision. We did NOT seek contribution.”
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Your “Letter Before Action” (Pre-Action Protocol):
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To the Permanent Secretary / Accounting Officer:
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“Your FOI response admits you paid £100k of taxpayer money due to an unlawful act, yet you failed to investigate the official responsible. This omission is irrational (Wednesbury unreasonable) and a breach of your fiduciary duty to the Taxpayer. We demand you open a disciplinary investigation immediately, or we will seek Judicial Review of your decision not to investigate.”
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The Outcome: They will likely panic and open the investigation to avoid the JR. If they find “bad faith,” they are then legally pressured to recover the money (Acción de Regreso).
